The holiday season is a time for spreading joy, and sending cards is one of the most traditional ways to connect with loved ones. But if the idea of tackling your holiday card list feels overwhelming, don’t worry—organizing your list can be simple and even enjoyable with the right approach. Here’s a step-by-step guide to get you started.
1. Start with a Plan 🧠
Before diving into the details, take a moment to outline your goals:
Who Do You Want to Include? Decide if you’ll be sending cards to just close family and friends, or if you’ll include neighbors, colleagues, and distant relatives. 🤷♀️
Set a Budget: Keep costs in mind, including cards, postage, and extras like photos or embellishments. This will help you determine the size of your list. 🤑
Buy Your Stamps Early: Avoid long lines at the Post Office by getting your stamps early. This way you will also get your first choice. Don’t wait too long…your favorite might be sold out! 🏤
2. Gather and Update Your List 👊
If you have a list from previous years, use it as a starting point. If not, now is a great time to create one!
Review Last Year’s List: Update addresses and remove anyone who’s moved or no longer needs to receive a card. 🤔
Add New Contacts: Think about new friends, colleagues, or neighbors you’ve connected with this year. 🎉
Categorize Your Recipients: Divide your list into groups, such as family, friends, and professional contacts. This helps prioritize who gets cards if short on time or resources. ☑️
3. Use Tools to Stay Organized 🛠️
Streamline the process with tools that make managing your list easy:
Go Digital: Use spreadsheet programs like Excel or Google Sheets. Create columns for names, addresses, and notes on whether you’ve sent or received a card. I personally use the Contacts app on my iMac. I have a “Christmas Cards” list I can easily update, add and a delete from. 🖥️
Printable Planners: If you prefer pen and paper, download a holiday card checklist to track your progress. Click below for my free download ✅📋
4. Confirm and Double-Check Details 😉
Accuracy matters, especially when sending cards to professionals or extended family.
Verify Names and Addresses: Double-check spellings, especially for families with unique last names.💞
Plan Personal Touches: Highlight individuals you’d like to write a longer, handwritten note for, and set aside time to make those cards extra special. 💎
5. Address and Send Cards Efficiently 📬
Once your list is finalized, it’s time to get your cards ready for mailing!
Decide on Addressing: Handwriting addresses adds a personal touch but takes time. If you’re short on time, consider printed labels (if possible, you can try to match the font from your cards). 💌
Mail Early: If possible, try to send cards at least two weeks before the holiday to ensure they arrive on time. For international 🌍 recipients, plan for an even earlier mailing date. ⏰
6. Keep Extras Handy 📧
It’s always a good idea to order a few more cards than you think you’ll need. You never know when a forgotten name will pop up or when you’ll receive a card from someone you might not have on your list. 🧩
7. Plan Ahead for Next Year 😇
As cards are sent and received, update your list with any changes. Make note of new addresses and cross off recipients who didn’t need a card after all. This will save you time and effort next year! 📆
8. Add a Festive Touch to the Process 🎅🏻
Organizing your holiday card list doesn’t have to feel like a chore. Turn it into an enjoyable holiday tradition:
Play Holiday Music: Set the mood with your favorite festive playlist. 🎄🎶
Host a Card-Writing Party: Invite friends or family to join in the fun. Share snacks, drinks, and laughter while you work through your lists together. 🍾
Organizing your holiday card list can be simple, stress-free, and even fun. Whether you’re sending out a handful of cards or dozens, a little preparation goes a long way in making your holiday greetings memorable and meaningful.
Happy card writing!
Jill
Christmas Card List
Use this handy card list to keep track of sending and receiving holiday cards year after year.
Click the link below to access.